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Exhibit Space Rental Fees
All booths are 10’ x 10’. Each
in-line booth (bounded by a front
aisle only) is US $2,200.00. Corner
booth (bounded by a front and side
aisle) is US $2,400.00. Rental
includes 8' high purple, white and black back
drapes and a 36" high side dividers
and a standard (7" x 44")
identification sign with company
name. The hall is not carpeted.
Exhibitors are required to carpet
their booth. The aisle carpet will
be purple.
A deposit in the amount of US
$1,200.00 for each booth requested
must accompany the application for
space. The balance due on the cost
of space assigned must be paid on or
before February 11, 2008.
 Exhibit
space application
Cancellation or Reduction
Notification of an exhibitor's
decision to cancel or reduce space
must be made in writing. The
effective date of space cancellation
or reduction will be the date on
which a written notice is received
by Exhibit Management.
If space is cancelled or reduced
between January 4 and February 4,
10% of the total cost of space will
be retained.
If space is cancelled or reduced
between February 5 and March 5,
the full deposit will be retained.
When the cancellation occurs
starting March 6 to the opening of
the meeting, the company will be
responsible for paying the full cost
of the booth space.
Location Relative to Other Exhibits
Exhibitors may use the exhibit
application to designate their
preference for location near other
companies or their wish not to be
adjacent to or opposite designated
companies. These requests will be
honored to the greatest extent
possible in conjunction with
assignment priorities and requests
for specific locations on the floor.
Booth Relocation Policy
Every effort will be made not to
relocate an exhibitor’s booth.
However, should relocation be deemed
necessary, the exhibitor will be
notified.
Sub-Leasing
Sub-leasing of exhibit space is not
permitted. Neither may two companies
share the same leased space.
Americans with Disabilities Act
Each shall be
responsible for compliance with the
Americans with Disabilities Act
within their booth and assigned
exhibit space.
Exhibitor Badges
All exhibitors must register for
badges. Exhibitors are granted
access to the exhibit floor during
Set-up/Tear-down as well as one hour
before the exhibits open and one
hour after the exhibits close on
exhibit dates. Exhibitor badges are
STRICTLY for exhibit personnel
working in your company’s booth. For
security purposes, these badges are
NOT to be used for friends, clients,
etc. Exhibitor badges do not permit
entry to scientific sessions.
Each representative of an exhibiting
company must always wear the
official badge while in the exhibit
area. It is the responsibility of
the authorized individual signing
the application for space to inform
all company personnel of the rules
and regulations for exhibiting.
Exhibitors will receive 6 badges per
10’x10’ booth. Additional badges may
be purchased for $20.00 per badge.
Lost, misplaced badges may be
purchased on-site for $10.00 per
badge. You can register on-line, by
fax or mail. Details will be
included in your service kit.
Deadline for advance registration is
March 28, 2007.
Exhibitor badges may be made out
only in the name of the company
shown on the application for space.
Exhibitor badges will not permit
attendance to scientific sessions.
Exhibitor registration terminals
will be open during the installation
of exhibits on Friday and Saturday,
April 4 and 5 from 8:00 AM – 4:30
PM.
Exhibitors click here to register badges online (to come)
Guest of Exhibitors
Every effort will be made to assure
that only properly identified and
authorized registrants enter the
exhibit area. Badges will be made
available to a limited number of
exhibitor guests, defined as
individuals you wish to invite to
view your display who would not
otherwise be registering for the
meeting. The Guest of Exhibitor
badge will permit entry only to the
exhibit area from Sunday, April 6
through Tuesday, April 8. Guest badges
will not permit attendance at
scientific sessions.
Guest badges will not be processed in advance. You may register Guests on-site starting
Friday and Saturday, April 4 and 5
from 8:00 AM – 4:30 PM. The
Exhibitor Registration Help Desk
will be open thereafter during the
same hours as the exhibit dates.
These badges will be available for
pickup by guests starting on Sunday,
April 6.
It is the responsibility of the
exhibiting company to inform all
guests of the rules and regulations
for exhibiting, particularly the
rules regarding General Conduct of
Exhibits.
Listings for the Official Program
As a service to exhibitors and to
assist registrants in locating
products and services, each company
will have the opportunity to be
listed in the Program under as many
as fourteen (14) listings for the
first booth assigned and two (2)
listings for each additional booth
assigned. Publishers may list as
many as 10 book titles. Instructions
will be with your confirmation of
space.
You may list as many products and
services on-line and in the Meeting
Program as you wish. To submit
listings over your basic allotment a
$15.00 charge per item will be added
to your payment balance. Additional
listings must be chosen from the
current list — customized listing is
not available. Suggestions for
products to be included in future
lists should be forwarded to
jlash@faseb.org.
Social Functions - Hospitality
Suites
Industry sponsored dinner,
receptions, entertainment activities
and/or meetings may not be scheduled
in direct conflict with scientific
sessions.
Sponsorship Opportunities
Web Link
Your company will be listed on the
EB 2008 homepage. For an additional
$200, you can incorporate your
homepage address on the EB 2008
Meeting page. Just supply us with
your company’s official address
(URL) on the
exhibit space application and
we’ll do the rest!
Box Ad
Maximize your visibility by
displaying your company's logo in
the Meeting Program. For $500 per
column inch, we will display your logo in a
box ad which will appear under
your company name, address, products
and services. All box ads must be
submitted electronically. Deadline
is January 14, 2008.
Exhibitor
Box Ad Submission Form
Exhibitor Workshop
As part of the meeting program,
exhibitors will have an opportunity
to host an Exhibitor Workshop. Space
for exhibitor workshops may be
obtained for a one hour slot at a
cost of $975 (includes a/v).
Requests are subject to approval by
the EB Program Chairs. Requests will
be considered on a first-come,
first-serve basis. Please note that
space is limited! The deadline to
have an Exhibitor Workshop listed in
the Meeting Program will be January
14, 2008.
Apply
for an Exhibitor Workshop
Mail List Purchase Order Form
As an exhibitor at EB you are
entitled to purchase the
registration list.
Mail
List Order Form
Advertising in Meeting Program
Security
Security will be provided for
perimeter access control beginning
on Friday, April 4. Booth security
and the protection of special
valuable items may require
additional security at the
exhibitor's own expense. Forms for
booth security personnel will be
available in the exhibitor service
kit.
Deliveries or removal of equipment
must be made before or after exhibit
hours. Once the exhibits open, a
pass must be obtained from Exhibit
Management or the security
supervisor to remove any material or
equipment prior to the close of
exhibits at 3:30 PM on Tuesday, May
8. After the exhibit opens Tuesday
morning, nothing may be removed
until the exhibit is officially
closed at 3:30 PM, at which time no
pass will be required.
Shuttle Service
Shuttle service between the
San Diego Convention Center and
headquartered hotel will not be
provided.
Programs
Copies of the Program or CD-ROM
version will be available at the
Exhibitor Help Desk starting on
Friday, April 4.
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