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The purpose of the EB 2008 exhibit
program is to further the education
of the scientist working in the
field of experimental biology. The
exhibits must be of an educational
character. They must emphasize
instruments, products or services
for use in teaching and research,
books or other publications in
scientific fields of relevance to
the interests of the members of the
participating Societies, or directly
convey scientific research findings
in those areas of science
represented by the participating
Societies.
The participating Societies of
Experimental Biology reserves the
right, in its sole discretion, to
accept or deny applications for
exhibit space and to allocate space
among exhibitors. In the case of a
denied application all money
collected by Exhibit Management will
be refunded to the exhibiting
company.
Space Assignment
Priority for space assignment is
given according to the following
system established by the EB
Exhibits Advisory Committee. Each
company will be given two (2) points
for each year's participation in the
exhibit program. Points toward
priority in space assignment will be
maintained on a cumulative basis
starting with those earned since
January 1962.
In the event an exhibiting company
merges with, buys, or is bought by
another company, the highest number
of points accumulated by either
company will prevail as the point
total for the new concern. Points
are not combined to arrive at an
exhibiting company's point status.
To obtain maximum benefit from the
priority point system, applications
for space must be received on or
before October 8, 2007.
Applications received after October
8, 2007, will be assigned in order
of receipt. Since it is almost
impossible to contact each company
for new selections of space, please
do not concentrate all choices in
one area. Applications for space
must be received by January 14, 2008
to be listed in the Program.
Note: Exhibitors wishing to create
their own island booths or
requesting island space other than
those islands that pre-exist on the
floor plan will be charged the full
cost of all booths deleted to create
such islands.
 Exhibitor
Application
Installation of Exhibits
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Friday, April 4 |
8:00 AM – 4:30
PM |
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Saturday, April 5 |
8:00 AM – 4:30
PM |
Please note: Children under the age
of 12 are not permitted in the
exhibit hall during set-up or
dismantling of exhibits.
All exhibit
material must be unpacked by
Saturday, April 5, 4:30 PM, to
permit the removal of empty crates
and cartons from the exhibit area.
Any exhibit not unpacked by this
time will be placed in storage and
can be returned only after the
exhibits close on the first day of
exhibiting, or will be ordered set
up by Exhibit Management and all
costs incurred will be charged to
the exhibitor. No refuse, such as
empty cartons, may be placed in the
aisles after the final sweeping of
the aisles in the exhibit area.
Exhibitors are urged not to litter
the floor in the booths or aisles
after the cleaning of the exhibit
area since time will not permit a
sweeping of booths or aisles on
opening morning.
Exhibit Dates/Hours
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Sunday, April 6 |
9:00 AM – 4:00
PM |
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Monday, April 7 |
9:00 AM – 4:00
PM |
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Tuesday, April 8 |
9:00 AM – 4:00
PM |
Security tape placed around the
exhibits will be removed starting at
8:45 A.M. each morning. Please plan
accordingly by staffing your booth
by 8:45 A.M.
As a courtesy to the participants
and your fellow exhibitors, the
Exhibits Advisory Committee requests
that you open your exhibit on time
each morning and staff it throughout
the day until the scheduled closing
hour. Deliveries or removal of
equipment must be made before or
after exhibit hours. A pass must be
obtained from Exhibit Management to
remove any material or equipment
prior to Monday, April 7. Once the
exhibit opens Tuesday morning,
nothing may be removed until the
exhibit is officially closed at 4:00
PM.
Exhibit Dismantle
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Tuesday, April 8 |
4:00 PM –
10:00 PM |
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Wednesday, April 9 |
8:00 AM – 5:00
PM |
No packing of equipment,
literature, etc., or dismantling of
exhibits will be permitted until the
official closing time. Violators
will not be invited to exhibit at
future meetings. All exhibits must
be packed by Wednesday, April 9.
IMPORTANT: To avoid any damage to
your equipment, please remain in
your exhibit until crates are
delivered and labor is available.
Watchmen are appointed; however,
FASEB, EB, and its member Societies,
FASEB Exhibit Management, the
San DiegoConvention Center and
Brede National Exposition Services
cannot assume any responsibility for
loss of or damage to exhibits,
equipment, personal belongings, etc.
General Conduct of Exhibits
The following practices are
prohibited:
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Noisy electrical or other
mechanical apparatus interfering
with other exhibitors.
Operation of x-ray equipment.
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Canvassing or distributing any
material outside the exhibitor's
own space.
Sub-leasing of exhibit space.
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The use of billboard
advertisements and/or the
display of signs outside the
exhibit area.
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Publicizing and/or maintaining
any extracurricular activities,
inducements, demonstrations or
displays away from the exhibit
area during the exhibit hours.
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Photographing, video taping, or
examining another exhibitor's
equipment without permission.
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Balloons of any kind.
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Entry into another exhibitor's
booth without permission.
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Door drops in hotels.
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Dismantling exhibits and leaving
before official exhibit close at
4:00 PM, Tuesday, April 9.
Exhibitors are requested to staff
their exhibits with personnel
attired in a manner consistent with
the decorum of the meeting and
knowledgeable in the products and
policies of the company. Relevant
portions of the foregoing prohibited
practices are applicable to
non-exhibitors at all times.
Non-exhibitors may not solicit
business from scientific registrants
or companies exhibiting.
The use of open audio systems is
discouraged. Requests to use an open
audio system must be approved by the
Exhibit Manager and the exhibitor
must agree to discontinue its use if
the sound level is deemed to be
objectionable to the registrants or
adjacent exhibitors. The playing of
music in the exhibit hall is
prohibited and will be strictly
enforced.
Use of Animals
The use of all live animals will not
be permitted in the exhibit booths.
The use of photographs and other
forms of visual display must be
approved in advance by Exhibit
Management.
Use of the EB Name and Logo
The use of the EB 2008 name and/or
logo is not permitted on signs
inside or outside the exhibit area,
or on descriptive product
literature, EXCEPT reference may be
made to the meeting as the "EB 2008"
(with place and dates) on the
exhibitor's advertising.
Distribution of Giveaways
Exhibitors will be permitted to
distribute appropriate promotional
material and approved related items
from the exhibit booth only.
Exhibitors distributing any material
outside the booth (hotel lobby area,
etc.) will not be invited to exhibit
at future meetings. In keeping with
the educational purpose of the
exhibit program, all such giveaways
except literature, must have prior
approval of Exhibit Management and
must conform to acceptable and
professional standards.
Give-Away
form
Surveys
Exhibitors may conduct surveys and
ask attendees to answer
questionnaires as long as the
process in conducted in good taste.
All surveys/questionnaires must be
conducted from the exhibit booth and
cannot disturb neighboring
exhibitors. Canvassing will not be
permitted in the aisles.
Enforcement of Rules
By applying for exhibit space, an
exhibitor agrees to adhere to all
conditions and regulations outlined
in this brochure. Conformity with
these Rules and Regulations for the
EB 2008 Meeting will be monitored by
Exhibit Management and the Exhibits
Advisory Committee.
Each exhibitor is granted nothing
more than a terminable license to
exhibit, subject to all the rules
herein and the general control of
the participating Societies. If the
participating Societies determine
that any exhibitor has failed to
comply with any rule herein the
license may be terminated and the
exhibit closed without notice. In
all interpretations of the Rules and
Regulations, Exhibit Management's
decision is final.
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