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Booth Design
Standard In-Line Booths
The back wall of the display is
limited to 8' in height and a depth
of 4'. All display fixtures and
accessories, (including but not
limited to book racks, instruments
and foliage) over 4' in height, not
to exceed 8' maximum, must be
confined to that area of the
exhibitor's space which is within 4'
of the back line. Display material
in the remaining 6' of booth space
must not exceed 4' in height.
Hanging signs are not permitted.
Multiple Standard Booths
In an exhibit that contains 3 or
more linear booths (30 feet or
more), the interior booths are
permitted to contain display
material over 4' in height - with a
maximum of 8' in height - which must
be confined to that area of the
exhibitor's space which is within 6'
of the backline of the booth.
Sufficient "see-through" area must
be provided so as not to block the
view of adjacent exhibits. The end
booths of such an exhibit must
conform to the Standard Booth
restrictions of 4' display area from
the backline of the booth. Hanging
signs are not permitted.
No exhibit may span an aisle by
roofing. Exposed, unfinished sides
of exhibit backgrounds must be
draped to present an attractive
appearance. If such draping is not
ordered, the contractor, with the
approval of the Exhibit Manager,
will install it and charge the
exhibitor.
The aisles are the property of all
the exhibitors; therefore, each
exhibitor has the responsibility to
assure proper flow of traffic
through the entire show. Do not
place your demonstration areas on
the aisle line of your exhibit if
you expect many people to congregate
at one time. Leave space within your
own exhibit area to absorb the
majority of the crowd. This
regulation applies even if your
exhibit booths are directly across
the aisle from each other.
Island Booths
In island booth units, bordered on
four sides by aisles, the full cubic
content of the space may be used;
however, all display material is
restricted to 16’ in height and
sufficient “see-through or
walk-through” area must be provided
so as not to block the view of
adjacent exhibits. Models or
to-scale drawings of cubic content
exhibits must be submitted in
advance to Exhibit Management for
approval to avoid problems during
exhibit set-up. Hanging signs are
permitted.
Fire Code Regulations
Volatile or flammable fluids,
substances or materials of any
nature prohibited by city fire
regulations or insurance carriers
may not be used in any booth.
Nothing may be stored behind booths.
All packing containers, wrapping
materials, carrying case, etc., must
be stored off the exhibit floor.
Regulations for the Washington
Convention Center will be included
in the exhibitor service kit.
Carpeting
The exhibit hall is not carpeted.
Exhibitors are required to carpet
their booths/displays. Aisles will
be carpeted in red.
Labor/Furniture/Rental Displays
Brede National Exposition Services
has been appointed the general
contractor for the meeting. Forms
for ordering furniture, carpeting,
rental displays and labor will be
included in the exhibitor service
kit. Labor will be available based
upon advance orders from exhibitors.
Brede National Exposition Services.
6801 Mid Cities Avenue
Beltesville, MD 20705-1441
Tel: 301/937-8600
Fax: 301/937-6513
www.bredenational.com
Electricity/Utilities/Telephones
Electrical service, telephones and
installation of water, gas or air
will be available. Order forms for
services will be included in the
exhibitor service kit.
Audio Visual
Audio Visual needs will be provided
by Atlantic Images & Sound.
Atlantic Images & Sound, Inc.
P.O. Box 665
Cologne, NJ 08213
Tel: 609/652-1455
Fax: 609/345-1393
Sales Lead System
A sales lead system will be
provided. Details and order forms
will be included in the Exhibitor
Service Kit starting January 31.
Food and Beverage Distribution
Non-alcoholic beverages and light
snacks are permitted in the exhibit
if ordered through the Washington
Convention Center's official
caterer. Food and beverage
distributed from large, loud
machines is prohibited, ie: yogurt,
popcorn and espresso machines. Order
forms for food and beverage will be
included in the Exhibitor Service
Kit.
Service Kits
Exhibitor service kits are online by January 31.
A hard copy will not be mailed. Exhibitors are urged to take
advantage of cost reductions offered
by most contractors for advance
orders. Many services cost
substantially more when ordered
on-site. All forms are available at
http://www.bredenational.com/. Electrical and Internet Services are located under the Washington DC Convention Center link at the above website.
Shipping Instructions
All freight charges must be PREPAID.
Brede/National will handle drayage.
Exhibitors who ship by van, motor
freight or air must send a copy of
the bill of lading to Brede. The
services provided by Brede will
include receiving crated shipments
at their warehouse and storing up to
30 days; delivery to the exhibitor's
booth; removal, storage and return
of empty crates and containers; and
removal of packed shipments from the
booth and reloading same on outgoing
carriers.
Beginning March 19th, Brede will
receive advance freight and store it
until set-up Friday, April 20. If
freight arrives at the warehouse
after April 20, a late charge will
be assessed to the exhibitor.
Warehouse freight should be
addressed as follows:
Company Name/Booth Number
EB 2007
Brede National Exposition Services
c/o Yellow Transportation
7600 Preston Drive
Landover, MD 20785
There are significant savings in
shipments handled on a straight-time
basis and delivered to the
Washington Convention Center
starting at 8:00 AM on Friday, April
27 addressed as follows:
Company Name/Booth Number
EB 2007
Brede National Exposition Services
c/o Washington Convention Center
801 Mt. Vernon Place NW
Washington, DC 20001
Phone: 202 249-3000
Union Regulations:
The following guidelines are
provided:
Installation & Dismantle
Union Rules - The installation and dismantle of prefabricated displays comes under the jurisdiction of the Carpenters District Local 1110. However, up to two (2) full time employees of an exhibiting company may erect and dismantle their own display, provided that no more than one (1) hour is required to complete the installation/dismantle. Employees of an exhibiting company may unpack and set their own product. Official labor order forms are included in the service kit.
Material Handling
Union jurisdiction prevails over the
operation of all material handling
equipment, all unloading and
reloading, and handling of empty
ontainers. An exhibitor may move
material that can be hand carried by
one person in one trip, without the
use of dollies, hand trucks, or
other mechanical equipment.
Gratuities
Brede/National requests that
exhibitors do not tip their
employees. They are paid at an
excellent wage scale denoting a
professional status, and Brede feels
that tipping is not necessary. This
applies to all Brede/National
employees.
Safety
Standing on chairs, tables or other
rental furniture is prohibited. This
furniture is not engineered to
support your standing weight. Brede
cannot be responsible for injuries
or falls caused by the improper use
of this furniture. If assistance is
required in assembling your booth,
please order labor on the order form
and the necessary ladders and tools
will be provided.
Use of Outside Contractor
Exhibitors who plan to have an
exhibit service firm (other than the
official contractor) unpack, erect,
assemble, dismantle, and pack
displays must notify Exhibit
Management in writing, with a copy
to Brede by April 6, 2007, of the
name of the service firm, address,
and the supervisor(s) who will be in
attendance. The service firm must
notify Exhibit Management in writing
of the names of all full-time
employees working on the show, and
must furnish an insurance
certificate to Exhibit Management
with a copy to Brede, in the amount
of $1,000,000 liability to include
property damage.
Indemnity
The exhibitor assumes entire
responsibility and hereby agrees to
protect, indemnify, defend and save
EB 2007, and its member Societies,
and their officers, employees, and
agents, FASEB Exhibit Management,
the Washington Convention Center and
its employees and agents, and Brede/National
Exposition Services harmless against
all claims, losses and damages to
persons or property, governmental
charges or fines and attorney's fees
arising out of or caused by
Exhibitor's installation, removal,
maintenance, occupancy or use of the
exhibiting premises or a part
thereof, excluding such liability
caused by the sole negligence of the
parties referred to above. In
addition, the Exhibitor acknowledges
that EB 2007, FASEB and its member
Societies, the Washington Convention
Center, and Brede/National
Exposition Services do not maintain
insurance covering the Exhibitor's
property and that it is the sole
responsibility of the Exhibitor to
obtain business interruption and
property damage insurance covering
such losses by the Exhibitor.
Insurance
Exhibitors are urged to take out a
portal-to-portal rider available at
a nominal cost on their own
insurance policy protecting them
against loss through theft, fire,
damage, etc. |
